Notification on Protection of Personal Information at Im
Ⅰ. About this Notification
Im Co., Ltd. (hereinafter “the Company”) shall process personal data in accordance with applicable laws and regulations, and the laws and regulations that replace such in the future.
The Company shall provide information in accordance with laws and regulations pertaining to the processing of personal data. This Notification hereby presents the grounds for the Company’s processing of personal data that has been provided to the Company, or personal data that the Company has acquired from another information source. The Company requests that you read, and sufficiently understand, this Notification.
Ⅱ. Method of collecting personal data
The Company may collect personal information provided to us, such as name, address, telephone number, gender, date of birth, e-mail address and any other information necessary to achieve the purposes of use set forth in Paragraph 3 below, whether by means of the forms on our website, e-mail, letter, or otherwise.
Furthermore, in some cases, the Company may receive the provision of names, addresses, telephone numbers, genders, dates of birth, e-mail addresses, and other types of information from contractors, etc.
When you view websites of the Company, in some cases, the Company may automatically collect cookies on the terminal device that you are using. For detailed information on the use of cookies and the method for switching off the collection of cookies, please see the Cookie Policy of the Company.
Ⅲ. Purpose of use of personal information
The Company shall use personal information that is owned by the Company for the following purposes. Furthermore, in order to achieve these purposes, the Company may in some cases entrust the handling of such information to third parties. Nevertheless, in such cases, the necessary and appropriate supervision of such third parties shall be carried out.
Personal information that has been marked with an asterisk (*) is personal data held by the Company, and it shall be possible for you to request for the Company to carry out actions regarding such data, consisting of giving notification of the purpose of use, disclosing, correcting details, adding to or deleting, suspending use, erasing, and suspending provision to third parties (hereinafter referred to as “disclosure, etc.”).
Purpose of use of personal information handled by the Company
| Classification | Purpose of use |
|---|---|
| Personal information obtained directly from relevant person in writing (including via a website or e-mail, etc.) | |
| Information of individual customers* |
|
| Information of people in charge at business partners* | Confirming the content of orders (communication records, etc.) |
| Information of employees of the Company* | Implementing personnel labor management, business management, health management, and security management regarding employees |
| Information of applicants for jobs with the Company* | Contacting contact job applicants and managing the Company’s recruiting operations |
| Specific personal information* | Purposes of use stipulated in the My Number Act |
| Personal information obtained from relevant person through a method other than writing | |
| Information of individual customers obtained by telephone, etc.* | Within mail-order business, delivering products, providing related after-sales services, and giving information on new products & services |
| Personal information indirectly obtained from business partners, etc. | |
| Information of people in charge at business partners obtained by telephone, etc. | Confirming the content of orders (communication records, etc.) |
| Personal information collected from customers in connection with outsourced business operations | Properly performing the relevant outsourced work |
Ⅳ. Storage period for personal data
The Company shall store personal data that has been collected for the period that is necessary for the processing of such personal data, within a scope not exceeding seven years from the time of the termination of business relations. Nevertheless, this shall not apply to cases in which laws and regulations require the personal data to be stored for a longer period of time, and in such cases, the personal data shall be stored for the period of time required in the said laws and regulations.
Ⅴ. Rights of relevant person
The relevant person, whose personal data is owned by the Company, possesses multiple legal rights, and these rights typically include the following. Nevertheless, these rights may differ depending on the location of the relevant person, and the laws and regulations pertaining to data protection that are applicable to the relevant person’s relationship with the Company.
- The right to obtain information on the processing of relevant personal data, and the right to access relevant personal data that is owned by the Company
- The right to ask for the Company to correct relevant personal data if it is inaccurate or incomplete
- The right to ask for the Company to erase relevant personal data in specific situations
- The right to ask for the Company to restrict the processing of personal data by the Company in specific situations
- The right to express objections to the Company regarding the processing of relevant personal data
- The right to ask to receive personal data in a structured, commonly-used, machine-readable format, and/or have the Company directly transfer such personal data to a recipient within a scope that is technically feasible (so-called “right to data portability”)
- The right to withdraw consent regarding the processing of relevant personal data at any time
It shall be possible for you to exercise rights by contacting the Contact of the Company stated under “Ⅵ. Dissemination of Matters Concerning Personal Data Held by the Company” below. If you believe that the Company has violated rights, you can lodge a complaint with the data protection authority with jurisdiction.
For other information on the methods for exercising rights that are recognized in relation to the laws of Japan, please see here. Furthermore, for information on “the methods for exercising rights that are recognized in relation to the laws and regulations of countries other than Japan,” please contact the Contact of the Company stated under “Ⅵ. Dissemination of Matters Concerning Personal Data Held by the Company” below.
Ⅵ. Dissemination of Matters Concerning Personal Data Held by the Company
The Company shall respond as follows to requests to notify of the purpose of use of, disclose, correct the details of, add to or delete, suspend the use of, erase, or suspend provision to third parties of, the personal data held by the Company (hereafter “request for disclosure, etc.”) received from the owner of the personal data or his or her proxy.
- Name, address, and representative name of operator
Im Co., Ltd.
460-1 Yokoi, Konan-cho, Takamatsu-shi, Kagawa, Japan
Representative Director and President Masamitsu Ishitsuka - Personal information protection manager
Manager name: Kazuo Kamei
Affiliated department: Director and Corporate Officer General Manager of Corporate Planning Dept.
Contact: 460-1 Yokoi, Konan-cho, Takamatsu-shi, Kagawa, Japan - Purpose of use of all personal data held
This is as stated in the above “Purpose of Use of Personal Information Handled by the Company.” - Where to submit complaints regarding the handling of personal data held by the Company
Im Co., Ltd. Personal Information Contact
460-1 Yokoi, Konan-cho, Takamatsu-shi, Kagawa 761-8589, Japan
Tel.: 087-805-0049 (*This number can accept calls from both land lines and cell phones)
Reception hours: 9:00 a.m. to 9:00 p.m. on Monday to Saturday, and 9:00 a.m. to 6:00 p.m. on national holidays (closed Sundays) *Excluding year-end and New Year’s holidays - Authorized personal information protection organization
At present, there is no authorized personal information protection organization that the Company is a member of. - Procedure for requesting disclosure, etc. of personal data held by the Company
- Request for disclosure, etc.
For requests for disclosure, etc. please contact the Personal Information Contact above.
*If you wish to carry out the procedure for requesting disclosure, etc. by electromagnetic means, please let us know.
As a general rule, we shall accommodate your requests in this regard. - Procedure for requesting disclosure, etc.
- After accepting the request, we shall send the request form designated by the Company to be used, “Request for Disclosure of Personal Data,” by post.
- Post the filled-out request form, documents confirming that you are a proxy if the request is being made by a proxy, and a postal money order for the fee (only in cases of notification of purpose of use and request for disclosure) to the Personal Information Contact above.
- After receiving the above request, to verify your identity, the Company shall ask you for information on two or so items (for example, your telephone number and date of birth) that can be used to verify your identity.
- As a general rule, responses shall be posted to the person in writing (sealed envelope).
- Documents confirming the proxy’s identity (for requests made by proxy)
If the person requesting disclosure is a proxy, please enclose documents proving that he/she is the relevant proxy and documents proving his/her identity. The permanent address information included in each document should show the prefecture, and the address information other than that should be blacked out or otherwise redacted. Please send documents that either do not contain any personal numbers, or have all digits of personal numbers blacked out or otherwise redacted.- Documents that prove that you are a proxy
＜For proxies designated by the person requesting disclosure, etc.＞- Letter of proxy from the person requesting disclosure (original)
- Family register
- Resident card (describing the relationship)
- Other official documents that can be used to confirm statutory proxy rights
- Certificate of registration of guardianship, etc.
- Other official documents that can be used to confirm statutory proxy rights
- Documents that prove the identity of the proxy
- Driver’s license
- Passport
- Health insurance card (Please submit this after blacking out or otherwise redacting all insurance identification codes and numbers, etc.)
- Resident card
- Documents that prove that you are a proxy
- Fee for notification of purpose of use or request for disclosure
1,000 yen per request
(For requests in paper form, please enclose a postal money order with the request form or other documents that you send. If you wish to make your request by other means, please consult us when making the request.)
- Request for disclosure, etc.
- System for handling personal information and content of safety control measures being taken
The Company endeavors to keep personal information and specified personal information, etc. accurate and up to date, and take organizational, human, physical, and technical safety control measures to prevent the leakage, loss, and damage of personal information. These measures shall include formulating rules for the handling of personal information, regularly self-inspecting the status of the handling of personal information, regularly training employees in the handling of personal information, preventing the theft and loss of equipment handling personal information, restricting the means by which personal information can be removed from the premises of the Company, appropriately disposing of devices on which personal information has been recorded, implementing access controls, preventing unauthorized access from outside the Company, and protecting against rogue software. The Company uses a cloud service to manage personal data, which may involve personal data being managed in the United States, and thus the Company implements security control measures based on knowledge of the system for the protection of personal data in the United States. For an overview of the personal information protection systems of relevant countries, please see the following websites.
Results of survey by Personal Information Protection Commission of legal systems of foreign countries:
https://www.ppc.go.jp/personalinfo/legal/kaiseihogohou/?fbclid=IwAR3un2kuCi9gSFQXeJrOCYFuaZkPKmcSez4MyslJM1hZlTtc-Z1ApfqpRPA
Personal information protection systems, etc. of United States (federal government):
https://www.ppc.go.jp/files/pdf/USA_report.pdf
Personal information protection systems, etc. of state of California (United States):
https://www.ppc.go.jp/files/pdf/california_report.pdf
Ⅶ. Revisions to this Notification
In the case this Notification has been changed, notice of this shall promptly be given on the website of the Company.
END
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